• help@sfprint.co.uk
  • (01296) 340057
  • Mon-Fri 9:30 - 4:30

Privacy Policy

Last updated: 13th February 2026

This Privacy Policy explains how School Fundraising Limited, trading as SF Print (“we”, “us”, “our”), collects, uses, and protects your personal data when you use our website sfprint.co.uk (the “Website”), place orders, or upload files for printing.

We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

School Fundraising Limited
Trading as: SF Print
Registered in England and Wales
Company Number: 06502504
Registered Office: 26 Anglo Business Park, Smeaton Close, Aylesbury, Bucks, HP19 8UP
Email: help@sfprint.co.uk
Telephone: 01296 340057

For the purposes of UK data protection law, School Fundraising Limited is the Data Controller in respect of your personal data.

2. The Personal Data We Collect

We may collect and process the following categories of personal data:

A. Identity & Contact Information

  • Full name
  • Billing address
  • Delivery address
  • Email address
  • Telephone number

B. Account Information

  • Username and password
  • Order history
  • Saved preferences

C. Transaction Information

  • Details of products ordered
  • Payment details (processed securely via Square; we do not store full card numbers)

D. Uploaded Files & Content

  • Artwork, documents, photographs, images, or other files uploaded for printing
  • Metadata associated with uploaded files

E. Technical & Usage Data

  • IP address
  • Browser type and version
  • Device information
  • Operating system
  • Website usage data
  • Cookies and similar technologies

3. How We Use Your Personal Data

We use your personal data to:

  • Process and fulfil printing orders
  • Provide quotations
  • Communicate about your orders
  • Manage customer accounts
  • Take and process payments
  • Arrange delivery
  • Provide customer support
  • Improve our Website and services
  • Prevent fraud and misuse
  • Comply with legal and regulatory obligations

We do not sell your personal data to third parties.

4. Lawful Bases for Processing

Under UK GDPR, we rely on the following lawful bases:

  • Performance of a contract – to supply printed products and related services
  • Legal obligation – for tax, accounting and regulatory compliance
  • Legitimate interests – to operate and improve our business
  • Consent – for marketing communications (where applicable)

You may withdraw consent at any time.

5. Uploaded Files & Printing Content

  • You confirm that you have the legal right to use and reproduce the content.
  • You retain ownership of your files.
  • We process uploaded files solely for the purpose of fulfilling your printing order.
  • Files are stored on secure servers managed by EUKHost and accessible only to authorised personnel.
  • Files may be retained for [insert timeframe, e.g. 30 days] after order completion for quality assurance and reprint purposes, after which they are deleted unless otherwise required.

We reserve the right to refuse to print content that is unlawful, defamatory, infringing, obscene, or otherwise inappropriate.

6. Payment Processing

Payments are processed securely by Square. We do not store full credit or debit card details on our systems. Square processes your data in accordance with their own privacy policies.

7. Sharing Your Personal Data

We may share your personal data with:

  • Payment processors (Square)
  • Courier and delivery services
  • Website hosting providers (EUKHost)
  • IT support providers
  • Professional advisers (accountants, legal advisers)
  • Government or regulatory authorities where required by law

All third parties are required to process your data securely and only for specified purposes.

8. International Data Transfers

Where personal data is transferred outside the United Kingdom, we ensure appropriate safeguards are in place, including:

  • Transfers to countries with UK adequacy regulations
  • UK-approved International Data Transfer Agreements

9. Data Retention

  • Order and financial records: typically 6 years for accounting and tax compliance
  • Uploaded files: [insert retention period]
  • Marketing data: until you withdraw consent

Data is securely deleted or anonymised when no longer required.

10. Data Security

We implement appropriate technical and organisational security measures, including:

  • SSL encryption
  • Secure hosting infrastructure (EUKHost)
  • Access controls
  • Regular security updates

However, no online transmission is entirely secure.

11. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion (where applicable)
  • Restrict processing
  • Object to processing
  • Data portability
  • Withdraw consent
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

ICO website: https://ico.org.uk

To exercise your rights, please contact: privacy@sfprint.co.uk

12. Cookies

We use cookies and similar technologies to:

  • Ensure the Website functions properly
  • Analyse traffic and performance
  • Improve user experience

You can control cookies through your browser settings. Further details are set out in our Cookie Policy.

13. Marketing Communications

If you opt in to receive marketing communications:

  • We may send you updates and promotional offers
  • You can unsubscribe at any time using the link in our emails

We will not send marketing emails without your consent unless permitted under applicable law.

14. Children

Our services are not directed at individuals under the age of 18. We do not knowingly collect personal data from children.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The most current version will always be available on our Website and will include the “Last updated” date.